When planning a hybrid event (simultaneous in-person and virtual audiences), plan early and intentionally. This format requires double preparation—both onsite and online.
Key Best Practices:
• Confirm AV capabilities before submitting your event form.
If hosting at a company site, ask before submitting:
• Does the company offer AV support and/or virtual streaming components?
• Is there a designated tech or AV person who will be available to assist?
If AV support is not available:
• Be prepared to bring your own laptop, webcam, and microphone setup (though not ideal)
• Consider whether you can realistically support a virtual audience with limited tech
• You must select hybrid at the time of submission on your event form.
• Once the event is submitted as in-person or virtual, changing it to hybrid is not a feature you can tack on after the fact.
• HBA Central may not have the bandwidth to convert formats post-submission.
