Read the article: Virtual event platform options before continuing located in Virtual Planning Tools.
Hybrid events require clear, advance planning around tech tools and access.
Zoom Access (Preferred):
• Use your regional HBA Zoom account if no company platform is available.
• Ensure someone is available to log in, host, and manage the Zoom room.
Company Platform (If Applicable):
• Confirm in advance:
• Platform name (Webex, Teams, ON24, etc.)
• Can you obtain a recording afterward?
• Who will provide you access?
• Will the virtual audience have access to chat, Q&A, or engagement tools?
Recording Considerations:
• If your event page says “this will be recorded,” then you must:
• Ensure the platform allows recording
• Know how to retrieve the recording afterward
• Be able to upload it to a personal shareable drive if it’s hosted outside of HBA Zoom or Teams
