Expense Reimbursement

HBA volunteers may submit incurred expenses that are in line with HBA's financial policy for acceptable expenses and have been previously approved by your regional treasurer (or staff contact). Expenses must be submitted within three weeks of incurring the expense.

Procedure for Reimbursement:

  1. Complete all three sections of HBA Expense Form.xls (required fields indicated with *)
  2. Scan all original invoices or receipts
  3. Email the completed form and all scanned documentation to your Regional Treasurer for approval and submission to HBA finance within 60 days of event date (hbachptrinvoices@hbanet.org). If submitting from a Branch or Affinity Group, please submit to your staff contact.
  4. The HBA will reimburse via ACH or Bank Transfer within 2-3 weeks of receipt of completed/approved form and documentation.