Award Process at-a-glance

Call for nominations

  • Determine how you will collect nominations: set up a survey through HBA (by emailing or set up your own via a free survey platform.
  • Send a call for nominations to those in the “who can nominate” column for the award(s) in question.
  • On the nominations due date, submit nominations to those in the “who decides on a winner” column for the award(s) in question.

Judging process

  • The group/individual deciding on a winner can meet to discuss the nominations and select a winner. If there is no consensus through discussion, a simple majority vote should be used to determine the winner.
  • The judging group lets the chapter/regional volunteer recognition lead/individual coordinating the awards know who the winner(s) are.


  • Notify the winner of their award.
  • Determine if the winner would like the HBA to send a letter to their boss announcing the award.
  • Post the winner announcement in the HBA Community on your chapter/regional page.
  • Work with local marketing leader to have award announced on social media.
  • Work with local event leader to have award announced at an upcoming event.
  • Finally, submit the winner for a digital badge. The winner will be notified via email, so be sure to notify winner/announce first!

*Templates for letter and certificate can be found in the resource center