How to setup an event series

When putting together a program (series of events) the event set-up process is the same, but we often get questions on the best way to submit this information. We hope this guidance will help, and feel free to reach out to events@hbanet.org with additional questions.

As always, if this is an educational program, please secure all your dates and times using Calendly. Please submit each individual date and time into Calendly. Once approved, you can submit the series to open registration through the event set-up portal in your HBA member profile.

* Option 1 (PREFERRED) - If your series of events includes one price for the entire series and one webpage, please submit only one event set-up form. Include in your “Event Description” pictured below, the different session descriptions with the dates in which they will take place. If you have different speakers for each session, include who will be speaking for which session in this area.

In the “Additional Information” section, please include your zoom information, if virtual. Please specify if the same link will be used for all events, or if you will have different links for each event. If different links, please let us know which link applies to which day.

In the "Additional Information" section, please also inform potential registrants if you plan to record the sessions and make the recordings available following the series. This is a common question, as many times registrants cannot commit to all dates and times, and this provides some flexibility to the attendees to view the content later.

Be sure to include all speakers and all sponsors (if applicable) for all your sessions in this one event set-up form.


* Option 2 - If you wish to make your series of events available as separate offerings (a pick-and-choose model), please fill out the event set-up form for EACH individual event. This will create a separate event page for each session in your series. Registrants can sign up for individual sessions. If you wish to include a series registration price for the entire series in addition to the separate session pricing, please clearly indicate the price for the whole series in the “Additional Information” section. HBA staff can manually add in this registration option for you.

As always, be sure to include the zoom information, if applicable, in the “Additional Information” section and submit all information as you normally would for each session.

Should you have additional questions or concerns when planning out a series, or during the event set-up process, please feel free to reach out to events@hbanet.org for assistance.