All expenses (Domestic and Global) must be processed through the HBA's finance software, Ramp. All expenses should be in line with HBA's financial policy for acceptable expenses and have been previously approved by your regional treasurer (or staff contact). There are two approved methods:
1. Invoice Submission
- Submit invoices that require payment to: hba@ap.ramp.com. Please ensure all expenses have been approved by the regional treasurer to ensure alignment with event budget.
2. Ramp Credit Card Usage
- Use the Ramp credit card for direct payments for approved expenses.
PLEASE NOTE: No cash or personal reimbursements are permitted. All transactions must go through Ramp to maintain proper tracking and compliance.
Revenue Alignment
Expenses for each event must not exceed the revenue generated. Please ensure budgets are reviewed and approved prior to incurring any costs.
Who to contact? All HBA locations should contact their regional treasurer for expense preapproval and/or to access a Ramp Credit Card. If you have any questions or need assistance with Ramp, feel free to reach out to the Finance team (finance@hbanet.org).
